Sole trader
About 40 transactions a month
£45a month
About 3 hours at £15
Price my businessReceipt and expense capture for UK businesses
Lost receipts mean lost deductions. A simple capture routine makes sure every business cost is recorded and evidenced.
- Flat £15 an hour
- No contract
- Qualified UK team
- Pay online in minutes
Receipt and expense capture
Your price
3 hours at £15
£45
Set-up fee£0
ContractNone
Regulated firm
Qualified team
Qualified team
Certified advisor
ProAdvisor- FreeAgentSupported software
- 4.9 out of 5300+ Google reviews
The short answer
What is receipt and expense capture?
Receipt and expense capture means photographing or forwarding receipts so they are read, coded and attached to the right transaction in your accounts. HMRC accepts digital copies, and records must be kept for at least 5 years after the 31 January filing deadline for sole traders and 6 years for companies.
What you get.
Everything below is included in the hours. 1 to 3 hours a month depending on volume.
Receipt capture app set-up (such as Dext or software built-ins)
Email forwarding address for supplier invoices
Receipts coded and attached to bank transactions
Expense claims processed for directors and staff
Mileage and subsistence logged
Searchable digital archive for the retention period
£15
an hour, the same for every service
0
long contracts to sign, stop whenever you like
19
bookkeeping services under one flat rate
UK
wide, delivered online by a qualified team
Up and running in four steps.
- 1
Choose a capture method
App, email or bulk upload.
- 2
Send as you spend
A photo takes ten seconds.
- 3
We code and match
Each receipt tied to a bank line.
- 4
Chase the gaps
Missing receipts listed each month.
Made for
- Anyone with a shoebox of receipts
- Directors claiming expenses
- Teams with company cards
Used by businesses like yours.
See how this service works for your sector, with the rules and records that matter to it.
- Hairdressers and beautyChair rental, products, deposits and staff for salons and beauty therapists.
- Taxi and private hire driversMulti-platform income, vehicle costs and mileage for taxi and private hire drivers.
- Content creators and influencersPlatform payouts, sponsorships and gifted items for YouTubers, streamers and influencers.
- Photographers and creativesDeposits, licensing, equipment and varied clients for photographers, designers and makers.
- Holiday lets and Airbnb hostsPlatform payouts, cleaning costs and property income rules for holiday let owners.
- Market traders and street foodCash, stock, pitch fees and events for market stalls and street food traders.
What receipt and expense capture costs
A flat £15 an hour, so the price is simply the hours your business needs.
Limited company
About 150 transactions a month
£97.50a month
About 6.5 hours at £15
Price my businessBusy business
About 300 transactions a month
£165a month
About 11 hours at £15
Price my businessExamples only. Your instant quote gives your exact price, with no contract and no set-up fee.
Clients say it better than we do.
4.9300+ Google reviews of Accotax
“He took the time to explain every step of the process and made a complex situation much easier to understand.”
Hugo Alvarez
Google review of Accotax
“They take the time to understand how our business works and what our needs are.”
Mael Leboucher
Google review of Accotax
“Very prompt in responding to questions and patient with us even when we seem to be slow.”
Mansur Liman
Google review of Accotax
“The work was completed promptly, my tax return was successfully filed.”
Sergey M
Google review of Accotax
Receipt and expense capture: your questions.
Does HMRC accept photos of receipts?
Yes, a clear digital copy is acceptable provided it shows the date, supplier, amount and what was bought, and you keep it for the required period.
How much does bookkeeping cost in the UK?
At Bookkeeping Services, bookkeeping costs a flat £15 per hour. Most sole traders need 2 to 4 hours a month (£30 to £60) and small limited companies 4 to 8 hours (£60 to £120). Our instant quote gives your exact figure.
Is there a contract or set-up fee?
No long contract. Onboarding time is charged at the same £15 hourly rate and shown clearly in your quote.
Which accounting software do you support?
Xero, QuickBooks Online, FreeAgent and Sage, plus migration from spreadsheets.
Do you cover the whole of the UK?
Yes. Everything is done online, so we work with clients across England, Scotland, Wales and Northern Ireland.
More ways we can help.
- Monthly bookkeepingEvery transaction coded, every account reconciled, every month.
- Catch-up bookkeepingMonths or years behind? We bring your records right up to date.
- VAT-ready bookkeepingMaking Tax Digital compatible books, so every VAT return is calm.
- Xero bookkeepingXero set-up, clean-up and ongoing bookkeeping done properly.
- QuickBooks bookkeepingQuickBooks Online bookkeeping and tidy-ups for UK businesses.
- Bank reconciliationEvery penny matched to the statement, with exceptions explained.
Receipt and expense capture, sorted.
See your exact price in about a minute and pay securely online.
Prefer a call? We will ring you.
Leave your details and a bookkeeper calls at a time that suits you.
Rather pick the time yourself? Open the booking calendar