Bookkeeping for coaches and tutors
Coaches, tutors and online educators earn from sessions, courses and memberships. Income often passes through platforms, and VAT rules for education can be nuanced.
- Flat £15 an hour
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Bookkeeping for coaches and tutors
Your price
3 hours at £15
£45
Set-up fee£0
ContractNone
Regulated firm
Qualified team
Qualified team
Certified advisor
ProAdvisor- FreeAgentSupported software
- 4.9 out of 5300+ Google reviews
The short answer
What does bookkeeping for coaches and tutors involve?
Bookkeeping for coaches and tutors means keeping session and programme invoices, course platform payouts, payment processor reports and the rest of your records accurate and reconciled. At £15 an hour, a typical business coach with an online course (about 40 transactions a month) needs about 3 hours a month, which is around £45.
What makes these books different.
Every sector has its own records and rules. These are the ones that matter for coaches and tutors.
Several income streams
One-to-one sessions, group programmes and online courses each have different payment patterns.
Platform fees
Course and payment platforms deduct fees before paying you, so net payouts must be grossed up in the books.
Prepaid programmes
Money paid for a programme in advance is only earned as it is delivered.
Home-working costs
Many coaches work from home, so a proportion of household costs can often be claimed with proper records.
£15
an hour, flat
£45
a month for a typical business coach with an online course
3h
of bookkeeping a month, about 40 transactions a month
0
contract, stop whenever you like
Records we keep for you.
- Session and programme invoices
- Course platform payouts
- Payment processor reports
- Marketing and software costs
- Travel and venue hire
- Home-working calculations
Rules worth knowing.
Education VAT
Private tuition in a subject normally taught in schools or universities, by an individual teacher, can be VAT exempt. Coaching generally is not.
Registration threshold
VAT registration is compulsory once taxable turnover passes £90,000 in a rolling 12 months.
Working from home
Simplified flat rates or a proportion of actual costs can be claimed for business use of the home.
General information, not tax advice. Rules change, so check GOV.UK or ask your accountant. Last reviewed November 2026.
A typical month.
A business coach with an online course with about 40 transactions a month. Here is the time it takes and what it costs.
- Core bookkeeping (31 - 100)3h
Each month
£45
Where this sector is most common.
Using ONS business counts for 2026, education is the biggest share of local businesses in these places. We serve all of them online.
- Oxford5% of local businesses, 2.5 times the UK share, about 230 firms
- Cambridge4% of local businesses, 2.4 times the UK share, about 220 firms
- Derby3% of local businesses, 1.4 times the UK share, about 190 firms
- Kingston upon Thames3% of local businesses, 1.4 times the UK share, about 210 firms
- Gloucester2% of local businesses, 1.3 times the UK share, about 90 firms
- Liverpool2% of local businesses, 1.3 times the UK share, about 365 firms
Clients say it better than we do.
4.9300+ Google reviews of Accotax
“He took the time to explain every step of the process and made a complex situation much easier to understand.”
Hugo Alvarez
Google review of Accotax
“They take the time to understand how our business works and what our needs are.”
Mael Leboucher
Google review of Accotax
“Very prompt in responding to questions and patient with us even when we seem to be slow.”
Mansur Liman
Google review of Accotax
“The work was completed promptly, my tax return was successfully filed.”
Sergey M
Google review of Accotax
coaches and tutors: your questions.
Is coaching VAT exempt?
Usually not. VAT exemption for education is narrow and covers eligible bodies and certain private tuition. Coaching is generally standard rated once you are registered.
Services we would use.
Related sectors.
- Doctors, dentists and healthcare professionalsLocum and practice income, pensions and professional costs for healthcare professionals.
- IT contractors and freelancersLimited company books, IR35 evidence and flat rate VAT for contractors.
- Consultants and agenciesRetainers, time-based billing and subcontractor costs for consultancies and agencies.
Not sure where your books stand?
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Books for coaches and tutors, sorted.
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